A good accounting system is the backbone of a well-run business. It provides an overview of revenue, expenses, and cash flow, and it turns bookkeeping, VAT, and reporting into a routine rather than a struggle. At Accountview, we help businesses choose, set up, and use the right accounting system so that you have both the numbers and the time on your side.
What is an accounting system?
An accounting system is a software program that combines bookkeeping, invoicing, sales tax reporting, and financial reporting into a single solution. In the past, small businesses had to struggle with spreadsheets or expensive on-premises installations. Today, there are cloud-based accounting systems that operate on a monthly subscription basis and update automatically, so you’re always running the latest version.
A modern system typically includes a chart of accounts, an invoicing module, bank integration, a document management app, and income statement and balance sheet reports. Many systems can be expanded with modules for payroll, inventory management, projects, and subscriptions, allowing the business to grow without having to switch systems.
How to Choose the Right Accounting System
At Accountview, we specialize in the three most widely used solutions on the Danish market: Billy, Dinero, and e-conomic. Each system has its own strengths, and your choice should depend on your industry, the number of documents you handle, and your future plans.
- Billy is often the top choice for small sole proprietorships and brand-new startups. It’s easy to use and offers a reasonably priced starter package.
- Dinero is a good fit for entrepreneurs and service companies where mobile receipt management is key. The app is robust, and the VAT reporting process is straightforward.
- E-conomic is the solution when you’re growing rapidly, have employees, or need to integrate with an online store, a payroll provider, or an industry-specific solution.
We conduct a brief needs assessment before recommending a system, taking into account your budget, ease of use, and future plans. Fixed prices mean you know exactly what to expect, both in terms of the system and accounting support.
Here's what you'll get when Accountview sets up the system
A new accounting system only adds value if it is set up to fit your company’s day-to-day operations. That’s why we include the setup as part of your accounting package.
We offer:
- Industry-specific chart of accounts with relevant VAT and deduction codes
- Connecting your bank account so payments are automatically matched
- Templates for invoices, payment reminders, and credit memos
- Setting Up Receipt Emails and the Mobile App
- Regular reports for management and the bank
We’ll train you and your employees on the system so you can use it yourselves or let us handle the entire task. 94 percent of our customers stay with us for more than five years, and that holds true even when their accounting system needs to be updated or replaced.
When It's Time to Replace a Financial System
Many companies outgrow their initial system. You may need more users, better inventory management, or tighter integration with your online store. Switching systems doesn’t have to be chaotic. We create a migration plan where data is transferred at a specific time—ideally at the end of a fiscal year—so that the opening and closing balances match a clean historical record. We also test integrations and reports before the new system goes live.
Frequently Asked Questions
Can I integrate my accounting system with my online store or my booking system?
Yes, both Dinero and e-conomic offer integrations with the most widely used online store and booking platforms, and Billy also offers them for certain solutions. We set up the integration so that orders, payments, and credit memos flow into the accounting system without any manual processing, and we test it before it goes live.
How secure is it to keep accounting records in the cloud?
Cloud-based accounting systems are hosted on encrypted servers with regular backups, and access is granted via customs-approved two-factor authentication. Security is often higher than on a local computer. However, we always recommend that you review access rights at least once a year to ensure that former employees no longer have access.
What should I do if the provider of my financial system goes out of business or is acquired?
The law requires that you be able to document your accounting records for five years. We recommend that you export a copy of your receipts and journal entries in a standard format every month. We’ll ensure that your data is exported if the provider shuts down, so you can get started in another system without losing your history.
Are you looking for the right accounting system and a partner who knows it inside and out? Let’s have a quick, no-obligation chat.
